Borehamwood Shopping Park
Herts, WD6 4PR

Information Sharing


Under a new scheme called care.data, your GP will soon be required to supply confidential information from your medical records to a central database at the Health and Social Care Information Centre (HSCIC).

Details from your medical record will be extracted in a form that can identify you – including your NHS number, date of birth, postcode, gender and ethnicity – as well as your medical diagnoses (including cancer and mental health), their complications, referrals to specialists, your prescriptions, vaccinations and screening tests, your family history, your blood test results, your body mass index and your smoking/alcohol habits.

The information uploaded will be used for purposes other than your direct medical care and the intention is to make it available – with some of the identifying information removed, but not always – to organisations outside of the NHS including universities, commercial companies, medical researchers and ‘information intermediaries’.

Your practice has no choice but to allow HSCIC to extract this information and once your data has been extracted, your GP cannot control or protect how that information is used, shared or who has access to it. But you do have a choice: YOU HAVE THE RIGHT TO OPT OUT.

The NHS Constitution says that patients can simply instruct their doctor or GP practice to stop the transfer of information from their own medical record, and information from the records of those for whom they are legally responsible, e.g. children. You don’t have to make an appointment to do this – you can write a letter or ask at reception for a form for opting out of Care.data.

Official information is somewhat limited; the ‘Better information means better care’ leaflet that may have dropped through your letterbox does not even mention care.data.

For more information about care.data and how to opt out of extracting your confidential information please read the fact sheet and download an opt out form.

The Health Improvement Network

The staff at this practice record information about you and your health so that you can receive the right care and treatment.  We need to record this information, together with the details of the care you receive, because it may be needed if we see you again.

We may use some of this information for other reasons, for example, to help us to protect the health of the general public generally, to plan for the future, to train staff and to carry out medical and other health research for the benefit of everyone.

We are currently involved in research studies for which we provide anonymised information from patients’ notes.  The risk of you being identified from this information is extremely low as all directly identifiable details (name, address, post code, NHS number, full date of birth) are removed from your notes before they are collected for research, and automatic programs to de-personalise any free text (non structured or coded data) are run after information is collected.  Individual patients’ records are added into a much larger anonymous database, containing records from millions of patients across the UK.  This information is used by researchers outside this practice.  The database to which we contribute anonymised records is known as The Health Improvement Network (THIN) [1].  This data may be anonymously linked to other data, such as hospital data. This database is managed by a company outside the NHS which does not have access to your personal details, only to anonymous medical records.  The data are used for research into such topics as drug safety, disease patterns, prescribing patterns, health economics and public health.  Many of these studies provide useful information to medical staff on diseases, the use of drugs or outcomes of disease or treatment.

These studies may be performed by academic researchers or commercial companies amongst others.  However, no researcher has access to your full details such as your name and address, initials or your full date of birth.  The researchers are not given information about the GP nor the practice name, address or post code.
If you would like to opt out of this data collection scheme, please let your doctor know and no data from your records will be collected for use in research.  This will not affect your care in any way.

If anything to do with the research would require that you provide additional information about yourself, you will be contacted to see if you are willing to take part: You will not be identified in any published results.

A list of published research using the THIN database can be found at http://csdmruk.cegedim.com/THINBibliography.pdf or please contact Michelle Page on telephone number 0207 554 0663 or email michelle.page@thin-uk.com for a paper copy.

My Care Record

From September 2018 people in west Hertfordshire will benefit from better, joined-up care thanks to a new programme which gives health and care professionals the ability to view medical records during treatment.

Health and care professionals need to access information in order to make the best decisions about a patient’s diagnosis and treatment. My Care Record will help this to happen more quickly and accurately. 

My Care Record does not share your record, but provides trained professionals access to view information relevant to your care and treatment.

Initially, My Care Record will be available only in Watford General A&E Department but further departments will follow.  

Patients can opt out through their GP surgery if they do not want to make their information available. Patients who have opted out of the summary care record will automatically be opted out for this service. If you wish to opt-in for this service, please fill out a form at the Reception desk. 

Please see read the Fair Processing Notice or visit www.mycarerecord.org.uk to find out more.